1. Human Resources (People & Roles)
List key individuals or roles needed, their availability, and responsibilities.
| Name / Role | Skillset / Function | Allocation % | Start / End | Notes |
|---|---|---|---|---|
| Jane – Dev | Full-stack dev | 100% | Jun–Aug | Leads feature build |
| Tony – PM | Project Mgmt | 50% | Ongoing | Available Tue–Thu |
| External QA | Manual Testing | 25% | Jul only | Contractor |
2. Tools & Software
Track access to essential digital tools or licenses.
| Tool / Software | Purpose | Owner | License Type | Cost | Notes |
|---|---|---|---|---|---|
| Figma | Design/Mockups | Jane | Team | $12/mo | Paid by design dept |
| Jira | Project Tracking | Tony | Enterprise | $0 (covered) | Shared login available |
3. Materials / Physical Resources
List equipment, hardware, or physical items required for delivery.
| Item | Quantity | Owner | Status | Location |
|---|---|---|---|---|
| Test Devices | 3 iPhones, 2 Androids | QA Team | Pending | QA Lab |
| Packaging Samples | 50 units | Ops | Ordered | Warehouse Shelf 4 |
4. Capacity Planning & Availability
Estimate workload and ensure no overload across team members.
| Team Member | Tasks Assigned | Weekly Hours Needed | Available Hours | Conflict? |
|---|---|---|---|---|
| Jane | Dev + QA support | 45 hrs | 40 hrs | ⚠️ Yes |
| PM | Planning + Check-ins | 20 hrs | 20 hrs | ✅ No |
5. Resource Risks & Constraints
Capture potential blockers related to availability, cost, or access.
- Dev lead is on PTO in August – build needs to front-load
- Only one QA resource available – test cycles must be staggered
- Procurement delays expected for specialized components
6. Procurement & Outsourcing Plans
Note any resources that need to be purchased, contracted, or externally sourced.
| Resource | Source | Request Date | ETA | Responsible |
|---|---|---|---|---|
| Contract QA | Freelance platform | June 10 | June 20 | PM |
| Laptops | Internal IT | May 28 | June 3 | Ops |
7. Sign-Off & Owner Acknowledgement
Confirm that all key resource owners are aligned and committed.
| Name | Role | Acknowledged (✔️) | Date |
|---|---|---|---|
| Tony | PM | ✔️ | 6/4 |
| Jane | Lead Dev | ✔️ | 6/4 |